Document management/workflow software benefits

Latest version of Synergis document management and workflow software helps users streamline operations, improve collaboration and eliminate manual processes.

Synergis Software has released Adept 8, its latest version of document management and workflow software.

Adept 8 has many new features that help users manage, share and control design and business documents throughout their lifecycle.

Adept 8 features the following.

* Full text searching, * Bill of material automation.

* Transmittal automation.

* Advanced workflow capabilities.

* Support for MicroStation V8.

* Tight integration with the 2009 family of Autodesk design software.

Adept 8 also has productivity raising features for email management and notification as well as advanced data importing tools that allow customers to easily add richer content into Adept for superior searching and reporting.

Manager of Corporate Services, Keith Mailloux of Ferguson Perforating, said: "Our decision to purchase Adept was driven by increased competition and the need to reduce costs and comply with industry standards".

He explained: "Before using Adept, we ran the risk of manufacturing incorrect parts for our products, which impacted time to market and increased product costs".

IT manager, Ferguson Perforating, and a beta tester for Adept 8, Kevin Larkin, said: "Adept 8 virtually eliminated our document management and engineering change control problems.

Adept helps us streamline our design through manufacturing process and gives us the accountability we always wanted but could never achieve".

Vice president of marketing, Synergis Software, Scott Lamond, said: "Synergy between people, processes and information are foundational to our clients' success.

With increased globalisation and stronger competition, Adept helps companies reduce operating costs, increase efficiency, and deliver higher quality products.

Companies that use Adept 8 have more powerful automation capabilities to achieve their number one 'goal-higher' productivity".

* Latest Adept 8 features of Adept 8 include full text search within the documents' content - Adept's full text search capability allows users to search the contents of documents managed by Adept, including Word, Excel, PowerPoint, PDF, DWG and many others.

Boolean search terms like 'and', 'or', 'near', and 'not' can be used to find a very specific results set.

Full text search, combined with Adept's powerful structured metadata searching, gives users limitless ability to find the right information fast.

* Bill of materials automation - users can automatically create an Excel-based Bill of Material within Adept and can easily configure the output in either indented or flat formats, and can save settings for future use.

SolidWorks and Inventor users also benefit from Adept's ability to track quantities of parts and assemblies.

* Transmittal automation - Adept makes the process of creating, sending, and tracking transmittals easy while reducing commonplace errors found in paper-based transmittal processes.

From inside Adept's controlled environment, users can create customize transmittal forms or cover sheets and search for and select the documents to be sent with the transmittal.

* Workflow enhancements - administrators have greater flexibility when setting up automated workflows; they can set time limits on a workflow and send alerts when there's a delay, set up multiple approvals at any workflow step, send email notifications, automatically advance documents, and assign files to other users.

* Support for MicroStation V8 DGN files - in addition to core Adept 8 document management capabilities, such as searching, revision control, workflow, and audit trail, Adept's MicroStation integration provides real value in three ways, as follows.

1 - Tag Linking - text tags from MicroStation-based drawings are automatically extracted into Adept, thereby eliminating manual data entry and ensuring the information can be used for searching or generating reports.

Because the link between MicroStation tags and Adept is bi-directional, authorised users can update MicroStation tags from within Adept in single or batch mode, without opening the original drawing files or needing MicroStation on the workstation.

2 - Reference file management - Adept 8 manages and tracks MicroStation reference file relationships throughout the document lifecycle.

As files are copied, moved, checked out, revised, and routed, Adept ensures that file relationships are maintained.

Adept displays these relationships so users can see Where Used and other related file dependencies.

3 - Visualization and markup - with built-in enterprise visualisation software, Adept provides native support for viewing of MicroStation files as well as other 2D and 3D CAD files, scanned and raster documents, office documents, graphics files, and EDA PCB/IC layouts and schematics.

* Support for latest versions of Autodesk design software - Adept supports the latest versions of the Autodesk 2009 family of products, including AutoCAD, AutoCAD LT, AutoCAD Mechanical, Autodesk Inventor, AutoCAD Land Desktop, AutoCAD Civil 3D, AutoCAD Architecture, AutoCAD MEP, AutoCAD Electrical, and other Autodesk design products.

* Audit Trail Improvements - Adept provides improved audit trail management tools to archive, export or delete a growing repository of historical audit trail records.

Users can also limit the records to display in the Audit Trail tab so it's easier to find relevant information.

* Availability - Adept 8 desktop and web client versions are available worldwide directly from Synergis Software and through strategic resellers in North America.

Adept is available on three database platforms, including Microsoft SQL, MySQL and Oracle.

Information on pricing, implementation, training, and customization services is available from Synergis Software.

* About Synergis Software - Synergis Software develops, implements and supports document management and workflow solutions that help organisations effectively leverage business and design content across the enterprise to drive growth, mitigate risk, and gain competitive advantage.

The company has 20 years experience solving business critical challenges for organizations around the world in more than 40 industries, in both public and private sectors-ranging from startups to Fortune 500 companies.

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